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MS Word 2007–Few Basic Tips

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Microsoft Office 2007 is probably the most popular and most used application on our computers. We often use – word processors, spreadsheets, presentation applications.

But I think most of us prefer MS Word to create and manage our documents, that’s why MS Word 2007 is the most popular among other products of Office suite 2007.

It might be hard to get used to with all the common commands & time-saving features; all those menus, toolbars and buttons of MS Word 2007 can seem hard to understand at first impression, specially if you are just starting out.

So ! here I’ve shared some of the most common tips of MS Word 2007 to start with.


1. Use Bookmarks

Word’s Bookmark feature lets you navigate quickly through lengthy documents. Simply go to a page you’d like to bookmark and, from the Insert tab, and from Links subsection click “Bookmark”.
Name your Bookmark and click Add.

To find your bookmarks, press CTRL + F, and then click on the Go To tab. Select Bookmark from the menu on the left and enter the bookmark name to jump straight to it.


2. Keep the right format
Want to paste formatted text into Word without losing the original format?
After copying the selected text, you’ll need to have the Home menu activated, then click on the small down arrow under the big Paste button and choose Paste Special.


3. Lose the wrong format

If you have a document with lots of formatting/styles to it you can remove all of those formatting at once.
To quickly remove the formatting from your document, highlight the relevant text, then press CTRL + SHIFT + N.
……The shortcut I think I use most frequently 😉

To Remove all the hyperlinks from your document, highlight the text then press CTRL+SHFT +F9
(This shortcut really comes handy when you copy a web page or article directly to MS Word window).


4. Inserting automatic page numbers

To insert page numbers automatically.

1.Click on the Insert menu, and then click the Page Number button and select what style you want.
2.Double click (in middle of document) outside the header or footer to return to the document.
Similarly, simply double click a header or footer to return to edit it.
3.Remember you can be fancy with headers and footers, you can insert graphics/pictures, text boxes and all sorts of things in header/footer for a unique layout.


5. Footnotes

To insert a footnote in Word 2007, click on the word where you want to apply footnote and then go to References menu, and then click the big Insert Footnote button.

To remove footnotes, select the word where the number is assigned and delete it, footnote assigned to that word will automatically be deleted from the bottom of the page.


6. Create a master document

If you’d like to collate a whole bunch of smaller documents into one, easy to read document, you can create a Master Document. A Master Document doesn’t merge files, rather it links to existing separate files, and makes it look like they’re part of the one document. The advantage is, whenever you update one of the smaller files, (since it’s live-linked) it will also update in the Master Document.

Keep in mind that you’ll want to create page numbers and so on in the header and footer of the Master Document, not the individual smaller documents, or managing your page numbers could become very difficult to handle.

Change to Outline View by clicking the fourth icon on the bottom right next to the zoom controls in. The view will change, and the Outline toolbar will appear.

1.Type in a heading in the document to represent the file you want to import
2.Now click the Show Document button, then the Insert button, and choose the file you want to link to
3.The process is the same for all subsequent documents. Save the Master Document to a unique file name
4.You can compress the Outline view to just the linked locations of the files by clicking the Collapse Subdocuments button
5.You can view the entire live-merged document by making sure the Subdocuments are expanded (by hitting the same button as above), and then selecting any of the other page views
6.You can edit the individual linked files by double clicking on the torn page icon next to the Subdocument, listed in the Outline view of the Master Document.


7. Stop Spell-Check

Speed up spell-check by preventing Word from grammar-proofing your documents.
To disable it, click on the Review tab , click the Spelling & Grammar button, and then hit the Options button. Deselect both “Mark grammar errors as you type” and “Check grammar with spelling”, then click OK.


8. Prevent Word 2007 to put horrible spacing

By default Word 2007 inserts a trailing space after every carriage return, and makes things a little more spread out. To return this to normal for every document:
1.Click the Home menu, then click on the small Line Spacing button (it’s the fifth from the left in the Paragraph section)
2.Select Line Spacing Options
3.Under the Spacing section, set After to 0 pt (by clicking small up arrow), and set “Line spacing” to single
4.Click the “Default” button, It’ll show you a warning, click Yes.

From now on, all new documents will now use proper spacing.


9. Make Word 2007 save to .doc by default

Word 2007 uses a highly incompatible .docx file format for saving files, making it difficult to share with friends and colleagues who don’t have the same version (2007).

To change this:
1.Click the Office button.
2.Click the Word Options button
3.On the left-hand side, select Save
4.Change the Save files in this format drop down box to Word 97 – 2003 Document (*.doc)
5.Click OK.


10. Customizing Quick Access toolbar

Word 2007 has very handy new feature of Quick access toolbar with one click shortcuts of different command or functions same as in Windows Taskbar.
By default you have only 3 options of “Save, undo and redo”.

But you can customize this toolbar, with the commands you use most frequently.

To customize:

1.Click the Office button in the top left
2.Click the Word Options button
3.On the left-hand side, select Customize.
4. Choose the options (from left menu) and Click “Add” button in middle to add those commands to quick access toolbar.
5. Click OK to see the changes.


11. Recent Documents

One of the most handy features of MS Word for quickly accessing your most recently used documents.

Best part is that you can “pin” your most important documents or documents you don’t want to slide down the menu or disappear as the new documents open.
To pin the documents, simply Click Office Button, and press the Small pin in front of each document to “pin” it permanently.


By default Word allows you to keep 17 Most recent documents in the list.

But you can increase or decrease the number of documents to be placed in the list.

To change the number of documents to show:

1. Go to the Word Options.
2. From left-hand side, select “Advanced”.
3. Scroll down to the middle of the right screen that opens.
4. Under “Display” Section, find “Show this Number of Recent Documents”.
5. Change the number you want.
6. Click OK.


There are so many other options to explore in “Word Options” beside these.

Like if have tired of same default Blue color of MS Office, and wanna change it.. you can !

To change the color scheme:

1.Click the same Office button in the top left
2.Click the Word Options button
3.On the screen that comes first, find “Color Scheme” drop down box.
4. And change it to Black, Silver, or Blue.

Remember:This will not only change the color of MS Word but it’ll also change color scheme of all MS Office Products installed on your system.


If you want to know how to make MS Office documents uneditable or password-protected?
You can learn here


If you any problem regarding these MS Word 2007 tips, do tell me.

Thanks.

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Windows

How Important It Is To Allow Windows Updates To Install Automatically

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windows updates

Surely there isn’t a computer user around the globe who hasn’t encountered a windows update pop-up. We’ve all come across it unless you’ve always been a Mac user. Mostly people ignore these updates and think of them as something not too important. Eventually after having denied an update request for the umpteenth time, users resolve is to disable the automatic updates feature and instead handle updates manually.

But, these updates aren’t unimportant, one major reason is the security issue that it can cause if ignored, and surely no one  would like their computer to be an easy target for hackers; that’s not all and there is more to it than security.

windows updates

Therefore, we’ll discuss the factors which will enlighten you regarding how important it is to allow windows updates to install automatically?

Following are the factors which explain the importance of automatic updates:

1. Security Updates

Microsoft keeps improving any bugs and issues reported in its operating system. Therefore, patches are routinely released to fix these issues. After a patch is publicly released it becomes apparent where the loophole is; in such a circumstance quick action must be taken before hackers can make their move to unfairly benefit from the problem. If during this time you keep your updates on manual installation, then you’re providing hackers a golden chance to create a huge issue for yourself. Thence, automatic updates are important and essential, so that hackers can be prevented from harming your computer. Also, Microsoft adds malware definitions to Windows defender and Microsoft essentials; so if a virus hits your system, you’d surely want it to be detected before it infects and corrupt your system.

2. General Updates and Bug fixes

Whilst the most important part of Windows updates is related to security, there are also general issues of Windows operating system which are required to be fixed. Updates are also made to resolve bugs, windows has a complex coding and possibility of several bugs is always there. Therefore, these bug fixes can help in removing annoying issues and aid in stabilizing the operating system; as speed can also be affected by bugs and not necessarily by a virus or malicious file.

3. New Feature updates

Windows updates also introduce new features at times alongside the bug fixes and security patches. For instance, Internet Explorer is updated. However, we know that users rarely prefer using Internet Explorer, still these updates can come handy in times of dire need. Also, when support and patches for an older version are ceased, then the unfixed loopholes can pose a threat to your computer; just as it was mentioned earlier, security problems are identified on the regular basis in various parts of the Windows operating system, including ActiveX and .NET Framework, alongside the main platform.

Final Verdict

All in all, I’d conclude this by suggesting to enable auto updates. Previously people had faced issues with auto updates, like blue screen error or simply disliked it because by the time one came back from a short break, the windows update auto rebooted a computer within ten minutes and therefore, all important work on one’s PC used to vanish into thin air unsaved; this made them stop it altogether, but well gone are the days when that happened, and now that you are aware of its importance, you shan’t delay updates to refrain from being reminded by the continuous pop-ups. How important it is to allow automatic updates can also be defined by the fact that auto updates can no longer be disabled now; in windows 8 and above, windows updates may be delayed for almost 3 days before they finally install, but disabling them isn’t a choice.

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Send Text Messages from Windows 10 Through Cortana

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Send Text Messages from Windows 10 Through Cortana

Microsoft has a cool feature up its sleeves! A feature that will allow users to send text messages from Windows 10 through Cortana, will be released soon by Microsoft. This is a good news for Windows users who find it inconvenient to switch between their mobile phone and desktop while at work. But this new feature integrated in Cortana will make it easier for users to tackle their calls and texts from their desktop.

Those who aren’t using Windows 10 on their desktop or mobile phone device, might not be familiar with the name. Cortana is a virtual assistant, similar to Siri which was introduced by Apple. Now with Windows 10, Microsoft has introduced Cortana as a personal assistant for their users. And alongside the several tasks that “she” performs for you, one of it is this new feature of text messaging from Windows 10.

Send Text Messages from Windows 10 Through Cortana

How to send text messages from windows 10 through Cortana?

Well, there are two ways to send text messages from Windows 10; whenever you receive a message from someone or wish to send a new message, you can either type your message or simply use voice input to reply back from Cortana’s desktop app. The message will be then transferred to your mobile phone where it will be saved as part of the conversation. Alongside this Cortana also informs you of a missed call, which you can either ignore or reply to by a text message. This works by using your Microsoft account on Desktop and mobile, and syncs them both. If you have multiple computers then the missed call alerts feature can be disabled as well.

Windows 10 Text Messaging

When Cortana Windows Text Messaging will be available?

Cortana windows text messaging feature currently works on Desktop with build 10565. However, two of the new Windows 10 mobile phones which were recently launched running build 10549 do not support windows text messaging through Cortana.  For this, users who are currently using Windows mobile build 10549 will need to wait until Windows 10 mobile build 10565 is released, so it is expected that by December this feature will be available for Windows users. Another question is, whether this feature will work solely with Windows 10 mobile phones, or will it also work on Cortana for Android and iOS? However, that only time will tell!

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Windows

How Windows 10 Helps Increase Your Business Productivity

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Windows 10

The launch of Windows 10 was marked with pomp, online and in the media, especially on the implications it had for home users. However, the new operating system does have a suite of unique tools to offer businesses looking to increase their productivity. In this post, we see what upgrading from your current Windows version (Windows 7 or Windows 8) to Windows 10 means for you, your business and employees.

windows10-for-business

Increased Security

A user with a Microsoft Windows 10 device enrolls in your business system as a factor, such as a smartphone. So long as the user is close to your system, they can sign into it without requiring your password. A second security factor is a pin number or a biometric scanner for fingerprint or retina scanning. This multi-factored system allows your user to log into the system from any device or computer safely and securely.

The Data Loss Prevention (DLP) Windows 10 solution separates your business data from personal data. Business and sensitive corporate materials are automatically encrypted using BitLocker. This encryption happens as soon as you create or receive files concerning your business. You have the option of defining what you consider business and what is personal, and Window 10 automatically protects and secures these vital data on your company network.

Increased Efficiency

mproved-efficiency.

For starters, Windows 10 does not require a learning curve. The operating system is firmly based on the familiar Start menu and Desktop of Windows 7. Also, the enhanced Start menu offers single click access to some of the most used files and functions on your computer. You can also setup virtual desktops easily and quickly, and switch between them depending on what aspect of your business you are working on. With separate desktops, you can enter the necessary workspace and quickly access the relevant files and programs without closing and opening numerous applications, folders and files.

Work Anywhere

virtual-work-anywhere

Microsoft’s Universal Apps model means that you can now use the same application to keep track of your office inventory from home, on the road or anywhere in the world. You can do all these without downloading different systems and integrating numerous applications of various platforms. Your database software is available to you on any device that runs Windows 10. You can now use your corporate email program, word processor or any other program from the same page on whichever Windows 10 device. This capability offers you functionality without downloading different versions for each platform of the same software. The result is fewer overhead costs and easier fixes and updates.

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