It includes many similar features to office 2010. In addition, it supports online collaboration tools such as Windows Live SkyDrive and Office Web Apps, allowing Mac and Windows users to simultaneously edit documents over the web.

Since the downloads are from the official download channel of Microsoft, you can be 100% sure to receive virus and malware free setup files. And for the same reason it is absolutely legal and free of charge.

The installation will be limited in nature i.e. trial of 1 month, if done without entering the legally obtained product keys. However if you are willing to first try office 2011 before purchasing it, you can surely run the setup file without entering license keys.

Download Microsoft Office 2011 [SP1] for Mac OS X

Visit Official site

However there’s always a knowledge base included with the MS Office suite to explore its features and to learn how to properly use them yet users usually avoid to read the help file and always prefer to learn the most basics of the features.

Matt Smith from makeuseof.com wrote a perfect guide, which explains some useful features of new Office 2010 suite and some tips and tricks related to those.

From this eBook guide, you’ll learn:

• Office 2010′s cloud capabilities.

• Turn off the annoying file block feature.

• Speed up document creation in Word with building blocks.

• Present data at a glance with Excel’s new Sparklines.

• Edit video from within PowerPoint.

• Broadcast a PowerPoint presentation over the web, live.

• Adding social functionality to Outlook.

• and much more!

I highly recommend this eBook to all users of Office 2010, to explore the basic features, learn some tips and tricks and get the most out of it.

Download Microsoft Office 2010 : Ultimate Tips & Tricks Guide

This article demonstrates how to use the IF function to create smart Excel Formulas that can handle real-world requirements.

You can download the example discussed in the article here.

The expense of guests

Our example revolves around the weekly expense report of one of the sales representatives working at the (fictional) XYZ Widget Company:

The XYZ accounting department will reimburse 50$ for any day a salesperson had a visitor. This means that for some of the days of the week in question, Ryan should be reimbursed, and for some days he shouldn’t.

IF to the rescue

As we don’t want to check each day’s record by hand, we’ll use the IF function to test the ‘Entertaining Guest’ column.

We do this by:

• Selecting cell C4
• Typing in =IF(B4=”yes”,50,0)
• Pressing Enter

Now, cell C4 will contain 50$, as a guest was entertained on the 22^nd of November:

What just happened?

Before filling in the rest of the column, let’s break down the formula to understand how it works.

The IF formula has three parts: the logical expression, the TRUE output, and the FALSE output; each part is separated from the next by a comma. Excel evaluates the logical expression: if it’s true, the if function will output the TRUE output expression; if it’s false, the if function will output the FALSE output expression.

In our case, the logical expression is B4=”yes”. In the sample, cell B4 does indeed contain the string “Yes” (for the purists among us, we’ll note that the equal sign in Excel will evaluate strings with difference capitalization or case anywhere as the same string, thus “Yes” is equal to “yes”; for an exact comparison, use the EXACT() function).

The TRUE output expression in our sample is 50, so if the logical expression evaluates to true (as happens in row 4), the output of the IF function is 50 (as is seen in the sample). This represents the 50$ which will be reimbursed when the salesperson entertains a visitor.

The FALSE output expression is 0, which is the amount of money reimbursed when there’s no visitor.

To sum up our whole IF expression, it amounts to “IF there was a guest – Yes in column B – Output 50, otherwise, output 0”.

Expanding to the whole

Now we need to use the same formula for the rest of the week. To do that, we’ll use the Cell fill handle to copy the formula to the other cells in the column. This is done in to following manner:

• We’ll grab the cell’s handle using the mouse
• Then, we’ll drag the rectangle to cover cells C4 to C10
• And finally, we’ll let go of the mouse button

Excel will copy the IF function from cell C4 to cells C5 through C10, changing B4 to B5 through B10 in the process:

The result is: Wherever there’s a “Yes” in column B, column C will contain 50$, and where there’s “No”, it will contain 0: Just what we wanted.

Summary

The IF function is THE most important component of Excel formulas, It has the power to transform your Excel sheets from simple calculators to smart tools that react intelligently to data you enter into them.

Now you don’t need to take the screenshots separately using PrintScreen Key or by any other tool to capture and edit the screenshots.
Using MSOffice 2010 you can now capture screenshots more conveniently.  Open Word, Excel or PowerPoint 2010 in which you want to paste the screenshot.

1. Access the “Insert” tab from the toolbar and click “Screenshot” icon

You’ll notice all the opened programs and windows in the mini drop down box.

But remember this won’t work if you’re working with compatibility mode (of older office file formats)

2. Click the program which you want to be pasted as screenshot.

Remember only active windows are displayed in the preview list. If you want to take screenshot of any window and it isn’t appearing then open the window and keep it active and then check the screenshot previews.

If you want take a clipping or part of the screen, select screen clipping.

You’ll notice a white screen with opened windows a little blurred in whitish background. Just hold the left click, drag the cursor to select the part of the screen and your screen clip will be pasted in MS Word.

3. If you want to edit the taken screenshot then Office 2010 suite gives you all the image editing tools that you can observe in any good image editor. You can create 3-D effect, crop the image, insert borders, reflections or glows. Set the brightness or contrast and much more.

This is probably the best alternative to capture and importantly edit the screenshots if you have MS Office 2010 already installed in your system. Picture formats tools give you alot of options than any traditional photo editor tool. However there is other alternative available to capture screenshot – Snagit. Use Snagit if you want to see the best, professional and comprehensive screenshot capture, editor and manager.

Did you know about this feature of MS Office 2010? If yes, then how often do you use it? Share your experience with this awesome built it tool.

This is where PowerPoint Viewer 2007 comes handy! PowerPoint viewer 2007 lets you view full-featured presentations created in PowerPoint 97 and later versions. you can view both the old and new formats (that is .ppt and .pptx) with this. Since this is only a “viewer”, you cannot edit a presentation with this. This viewer also supports opening password-protected Microsoft PowerPoint presentations.

The following Microsoft PowerPoint features are not supported by this viewer:

* Information Rights Management (IRM) presentations.
* Running macros, programs, or opening linked or embedded objects.

Note: PowerPoint Viewer 2007 automatically registers itself with the .ppt/.pptx, .pot and .pps file extensions only if a version of PowerPoint is not installed on your computer. If registered, double-clicking on these file types will launch PowerPoint Viewer 2007.

Download PowerPoint Viewer 2007 SP1 (Direct Download Link)

If you want MS Word, MS Excel or MS PowerPoint 2007 to automatically save and recover your presentation, word document or excel sheet information in timed intervals, then do these simple steps:

1. Open All MS Office Products (i-e. Word, Excel & PowerPoint)

2. Press Office Logo from top left to see the options.

3. Select “Save” from left menu and from the right pane decrease the time of “Save Auto Recover information every x minutes ” to 1 minutes. (This is because 1 minute is the least you can set to auto recover. Default time is set to 10 minutes)

4. and Hit “OK” to save the changes.

From now on, instead of after every (default) 10 minutes your Word, Excel or PowerPoint will save the opened document(s) after every 1 minute in the background.

Have you ever encountered this problem of corrupted files in Microsoft Word documents? If yes then a small app can help you in recovering your corrupted .docx word documents. SysTools Docx Repair is a docx repair tool to repair and restore corrupt word documents created using Microsoft Word 2007.

SysTools Docx Repair Tool recovers text from damaged word docx files and allows user to preview recovered text so as to ensure files integrity before saving the recovered docx file. SysTools Docx Repair Tool will extract images, pictures even tables from corrupt docx files instantly.You can repair corrupt docx file and save the recovered file as both DOCX or RTF (Rich Text Format) file.

The tool is a shareware. You can download demo version of SysTools Docx Repair which is available for FREE. Demo version of the Docx Recovery Tool repair corrupt docx file and displays content of the recovered docx file, but does not allow you to save the recovered docx file.

Download Docx Repair Tool

See the tutorial given at official site on how to recover .docx files.

If you’re looking for a FREE alternative. Then good news is that there IS a freeware that can recover corrupt .docx files called DOCX2TXT.It can convert corrupt .docx file into txt. Converting corrupted file into .txt format increases the chances of recovery but offcourse you cannot get back your images or graphics.

With Outlook Connector you can also access and manage your calendar, tasks and notes in Outlook (for accounts with a paid subscription).

Outlook Connector enables you to use your Live Hotmail accounts within Outlook:

- Read and send your Office Live Mail/Windows Live Hotmail e-mail messages.
- Manage your Live Mail Contacts.
- Use advanced options for blocking junk e-mail messages.

Now you can add multiple email account with ease without doing same steps for settings and configuration.

Adding Account with Outlook Connector

After installing Outlook connector:

1. Open Microsoft Outlook.
2. Add a new (Live Hotmail) account from Outlook Connector menu.

3. Type your Email address, password, and Name of the account.

Hit OK and Exit Outlook on the prompt.

5. Open Microsoft Outlook again.

6. You’ll be given a dialogue box asking confirming your password for newly added account, just Click “Sign in” button.

All your emails will automatically be downloaded for you in Outlook. You may have to wait for a several minutes if your account has too many emails in your inbox.

Enjoy hassle free setup of Microsoft Live Hotmail Account(s) in Outlook.

Download

Download Microsoft Outlook Connector

File size: 4.36 MB
Last updated: March 27, 2009

Designed to give you quick access to common formatting options (like bold, underline, and italic, for example), this new feature is ON by default.

Unfortunately, not all users particularly like the Mini Toolbar, but if you want to turn it off, you can.

Word 2007, Excel 2007 and Powerpoint 2007 must be the most common applications you use in Office 2007 suite.
This Mini toolbar is by default Enabled in all these Products, so if you want to disable it, you have to open these applications one by one to disable it.

Here is the option to search for, to disable this.

1. Press Office Button in top left of window.
2. Press (Word/PowerPoint/Excel) Options.
3. On the Main window that appears, deselect the checkbox “Show Mini Toolbar on Selection”.

I personally recommend you disable it. If you are usually selecting text or right-clicking and copying or cutting text, the problem with this toolbar is that it gets in your way and hinders your normal method of work.

But It’s upto you to decide if you like it or not.

Here I am sharing some really useful shortcuts and time-saving features of Ms Excel 2007.

Insert Date & Time

To insert the current date in a cell, press CTRL + ;
To insert the time, press CTRL + SHIFT + ;

Colour your Sheet Tabs

You can colour-code the tabs on your Excel spreadsheets for easier navigation. Click the tab you’d like to colour, then right click on it and choose Tab Color. Select the colour you want and click OK.

Your tabs can be coloured however you like.

Hide your Sheets

Right click on the sheet tab you want to hide, and select Hide. To reveal it, right click on any sheet tab and choose Unhide.

Clear Formatting

Highlight the cells you wish to reset, right click the Home menu, and under “Editing” sub section, Click small eraser button and , select Clear Formats.

Sort things Out

You can rearrange the data in a spreadsheet any way you like by clicking the column(s) or row(s) you want and then right click and select sort and in sub menu, select any sorting option you want.

All together Now

To select the entire spreadsheet in one shot, click the box in the top left corner that joins the columns and rows.

Mathematics & Formulas

Excel supports a whole range of maths to calculate the data you need. The basics are easy enough to get a grip on:

•To start a formula, you need to enter = in a cell first
•Use the row and column addresses to perform operations

•You can use +, -, / (divide), * (multiply), ^ (power of) and brackets to separate the operations. So for example, typing =(A1+B1)/C2*D5^2 would take the value in A1, add it to the value in B1, then divide it by the value in C2 multiplied by the square of the value in D5. As you update entries in A1, B1, C2 and D5, the formula will also update to reflect this.

•To simply add up values quickly, use the SUM command. For example, =SUM(A1:A6) would add up all the values in A1, A2, A3, A4, A5 and A6.

You can see the formula for cell C9 in the formula field (shown next to the fx). Here it’s adding up all the values from C3 through C8, even though the numbers only start at C3. If any values were updated, or a number put into any cell, say C2, the value in C9 would also change to show the total sum.

The Extend-Series Function

The best way to explain this function is a to demonstrate with an example.

1.Type out in a vertical column: 1, 2.. then select the entries as shown below

2.See the little dot at the bottom right-hand corner of the selection? Left click and drag that down a few cells, then release. Low and behold, Excel will figure out the number series and will add the extra values automatically.

You can also do the same with formulas, and it will alter all the cells referenced in the formulas accordingly.

Make Excel 2007 save to “.xls” format by default

Like other MS Office 2007 products, Excel 2007 also uses a highly incompatible .xlsx file format for saving files by default, which makes it difficult to share with friends and colleagues who don’t have the same version.

To change this:
1.Click the Office button in the top left
2.Click the Excel Options button
3.On the left-hand side, select Save
4.Change the Save files in this format drop down box to Excel 97 – 2003 Workbook
5.Click OK